AI-powered finance for vacation rental managers.
Expenses, bill pay, owner payments, work orders and inventory in one platform. Every dollar coded to the right property and synced to your PMS and books.
Accountable
Your Ramp card has been authorized for $86.40 at Home Depot. Here's a link to attach a receipt and other details.
Trusted by professional property managers
35,000+
properties across the US
90%
faster to close your books
Up to $1,000
per property per year in recaptured expenses
Why Accountable
Short term rental accounting runs on two sets of books.
Owner charges live in your PMS. Operating costs live in QuickBooks or Sage. Every dollar has to land in the right place, twice.
Receipts chased for weeks
Staff forget, the memo says "supplies" and the charge never reaches the owner.
Spreadsheets in the middle
Ramp exports and Breezeway reports merged by hand every month.
Expenses written off
Billable costs that never get billed. Customers report recapturing up to $1,000 per property a year.
How it works
From the register to the owner statement in seconds.
- 1
Swipe
Your tech pays with a Ramp or connected card. Bills land in your inbox.
- 2
Text
They get a secure link by text within seconds.
- 3
Tag
They snap the receipt and pick the property and work order task.
- 4
Review
Rules fill in vendor, category and memo. You approve in one queue.
- 5
Sync
It posts to the owner statement, Breezeway and your operating books.
Platform
Everything between the card and the books.
Expense Management
Card swipes, tagged to the right property.
Receipts and property tags by text.
Learn moreBill Pay
Vendor bills, coded by property and paid on time.
Approve and pay vendors faster.
Learn moreAccountable AI
AI that does the first pass on your books.
AI that codes, matches and checks.
Learn moreOwner Payments
Pay owners on time.
Owner payouts by ACH or check.
Learn moreWork Orders
Turn work orders into billable lines.
Labor and materials to owner statements.
Learn moreInventory
Know what you bought, where it went and who pays.
Supplies tracked to the owner statement.
Learn moreAccountable AI
AI does the first pass. Your team makes the call.
Rules run first. AI matches merchants to vendors and cleans up bank feeds. In beta, it also suggests coding and properties and flags errors before month end.
Integrations
Ramp and Breezeway in. Your PMS and books out.
Pick your stack. See where each charge lands.
Your cards and payments
Your PMS
Your accounting system
- 1
Card swiped through Ramp
Accountable receives it in real time and texts the cardholder.
- 2
Tagged in Accountable
Receipt, property and note added. Rules fill in vendor, category and memo.
- 3
Owner charge in Guesty
The charge posts to the owner statement with receipt and memo.
- 4
Operating books in QuickBooks Online
Same transaction, same fields.
Charges reach Guesty with no manual entry. Review them in one queue per system, or let them sync once required fields are filled.
Plus Xero, NetSuite, Sage Intacct and 10 more accounting systems. See all integrations →
“We've saved hundreds of payroll hours since implementing Accountable and now can do our month-end processes with a click of a button. In our first year with them, we've reclaimed 30% more owner expenses that we'd been writing off, substantially improving our bottom line. I think we added about $20,000 in profit!”
Heather H., Founding Partner
Cape & Coast Premier Properties, St. George Island, FL, 250+ properties
What property managers tell us
Prior to Accountable, we did everything manually and on paper. Getting the receipts took us weeks. It was a nightmare, honestly.
This is working out exactly like I was hoping it would. That's what's been missing for us. You would have been our savior this time last year.
I love the idea of the guys taking a picture with their phone. It basically forces them to do everything we need them to do.
Built for
From 20 to 20,000 properties.
We serve vacation rental managers of all sizes.
Growing managers
Get receipts and owner charges right from day one, without adding a bookkeeper.
Regional teams
Field staff, housekeepers and techs tag spend by text. Ops and accounting see the same numbers.
Multi-market operators
Run each market or entity with its own accounts, approvals and integrations.
Enterprise and roll ups
Standardize spend, bill pay and owner accounting across every company you acquire.
ROI
See what your back office leaves on the table.
Estimate only. Assumes you recapture a third of the up to $1,000 per property per year customers report, and save two minutes per transaction.
Estimated yearly value
$60,900
$52,500
Owner expenses recaptured
240 hrs
Bookkeeping hours saved
Who is Accountable for?
Vacation rental managers of all sizes, from 20 to 20,000 properties. It fits best with Ramp, Breezeway and a PMS like Guesty, Streamline or Track.
We already use Ramp. Why Accountable?
Keep Ramp. Ramp is great for general spend, but its memo field runs on the honor system. Accountable makes the property and work order task required on every swipe, then posts the charge to your PMS for the owner statement and to your books. Ramp connects in a few clicks and your rewards stay with Ramp.
Do we have to change cards or banks?
No. Keep Ramp or your existing cards. We connect to them and add property coding, receipts and sync.
How long does setup take?
About 15 minutes to connect your cards, PMS and accounting system. Most teams start with one or two cardholders, then roll out.
What does it cost?
Per property pricing with unlimited users and cardholders. Bill pay methods are priced separately. Your first month comes with a money-back guarantee. Book a demo for a quote on your portfolio.
Will we still need our bookkeeper or QuickBooks?
Yes. Accountable feeds your PMS and your accounting system. It does not replace them. Your bookkeeper reviews coded, receipted charges instead of chasing them.
Close your books 90% faster.
See it on your stack in a 30 minute demo. Most teams go live with their first cards the same day.
First month money-back guarantee